SITE COORDINATORS OF THE MONTANA COLLEGE FAIRS

Celebrating Over 30 Years Of Montana College Fairs  |  Together Helping Students

PREPARE FOR THE college fairs

September

important reminder
​safety & security @ the fair

On behalf of the Montana Post Secondary Educational Opportunities Council, Montana Colleges & Universities, and Montana High Schools, we would like to thank you for your team efforts to host your area’s annual college fair.  We are writing to ask you for your support of adding extra safety and security steps into your event.  With increased challenges and threats facing large events, we want to take all the safety precautions we can. 
 
Each year we team to help make sure that this event is a success for students.  We realize that each of you take different steps to make sure your fair is safe and secure for all attendees in accordance with your internal campus policies.  

​However, some ideas that other sites tend to do is: 
  1. Notification of Event  |  Notify your campus security or local security team of the date/time/location of the event in case of an emergency. 
  2. On-Site Security Personnel  | Many sites have official security personnel at the entry of the fair the entire time of the event to help ensure safety.  Having a strong presence of security does seem to be a major help in deterring threats. 
  3. Screening of Bags & Extra Helpers  |  We have asked the high schools to ask their students to leave their bags on the bus or in their car.  However, this does not always happen.  We trust your judgement on how you would like to handle this with your process.  Some sites choose to offer a bag check-in point to keep bags from entering the building (which requires the personnel and supplies to run this check-in area).  In addition, some sites have extra helpers to catch the busses as they arrive to remind students to leave their bags on the bus.  Again, we trust your judgement on what you decide is best for your fair.

Overall, this is a reminder, as we know each of your campuses have different protocols for events on your campus.  These are just ideas and please take any additional steps you and your campus would deem safe.  We have also reminded attending counselors that they are responsible for their students while they are at the fair.  We appreciate your team efforts to make this another year of successful events.  
​
We are excited to see you at the fair!

schedule of events

Montana Fall College Fair Dates

​WESTERN MONTANA REGION
  • Dates:   September 23 - 26, 2019
  • Expected Attendance:   4,150
  • Fair Sites:   Butte, Helena, Missoula, Hamilton, Polson, Kalispell
CENTRAL MONTANA REGION
  • Dates:   September 16 - 19, 2019
  • Expected Attendance:   3,360
  • Fair Sites: Bozeman, Livingston, Billings, Lewistown, Great Falls, Cut Bank
EASTERN MONTANA REGION
  • Dates:   September  9 - 12, 2019
  • Expected Attendance:   1,790
  • Fair Sites: Havre, Glasgow, Sidney, Glendive, Miles City, Colstrip

Table REPRESENTATIVES 
|  Information we have sent to them
  | details about your fair


EASTERN MONTANA REGION  |  SITE DETAILS
Confirmation Packet
Directions @ Maps
​
CENTRAL MONTANA REGION  |  SITE DETAILS
Confirmation Packet
Directions @ Maps

WESTERN MONTANA REGION  |  SITE DETAILS
Confirmation Packet
​Directions @ Maps

high school counselors 
| example - Information we sent to HS Counselors
  | details about your fair 

post cards for students

  • These postcards have been mailed to all the high schools to give each of their students.
  • It directs students to register online before the fair and print their bar-code to bring to the fair.
  • They will scan their bar-code at the entry of the fair for the $1,000 scholarship.  We will have paper forms for any students who does not have a bar code however.  

example Setup
​Video & Map

*Example idea of setup. 
However, please do what you feel is the
​best with your space.  

number of tables needed

site coordinator documents

additional information